1. Introduction
Precilla Charitable Trust (“we”, “us”, “our”, or “Trust”) is committed to protecting the privacy and confidentiality of our donors, beneficiaries, volunteers, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information in accordance with applicable Indian laws including the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
Organization Details:
- Name: Precilla Charitable Trust
- Registration: Registered under Telangana State Government (2020)
- Registration Number: 392/2017
- Address: Plot No. 146, Jaipur Colony, Behind D Mart, Annojiguda, Ghatkesar, Hyd.- 500092
- Contact: [To be filled]
2. Information We Collect
2.1 Personal Information
We may collect the following personal information when you interact with our services:
Donor Information:
- Full name and contact details (address, phone number, email)
- Donation amount, date, and payment method
- Tax identification details for receipt purposes
- Communication preferences
- Bank account/credit card information for payment processing
Beneficiary Information:
- Name, age, and contact details
- Family background and financial status
- Medical information (for healthcare support programs)
- Educational background (for educational support programs)
Volunteer Information:
- Personal details and contact information
- Skills, availability, and preferences
- Background verification documents (as required)
Website Visitors:
- IP address and browser information
- Pages visited and time spent on website
- Device type and operating system
- Cookies and tracking data
2.2 Non-Personal Information
We collect aggregated, anonymized data for statistical analysis and program improvement purposes.
3. How We Use Your Information
3.1 Donor Information
- Process and acknowledge donations
- Issue tax-deductible receipts under Section 80G
- Send updates about our programs and impact
- Maintain donation records as required by law
- Communicate about upcoming fundraising events
3.2 Beneficiary Information
- Assess eligibility for our support programs
- Deliver elderly care and disaster relief services
- Monitor and evaluate program effectiveness
- Comply with government reporting requirements
3.3 Volunteer Information
- Coordinate volunteer activities and assignments
- Provide training and support materials
- Recognize volunteer contributions
- Ensure safety and security protocols
3.4 Website Information
- Improve website functionality and user experience
- Generate usage statistics and reports
- Prevent fraud and security breaches
- Comply with legal obligations
4. Information Sharing and Disclosure
4.1 We DO NOT:
- Sell, rent, or trade your personal information to third parties
- Share donor information with other organizations for marketing purposes
- Disclose beneficiary information without consent (except as legally required)
4.2 We MAY Share Information:
- With Service Providers: Payment processors, email service providers, and auditors under strict confidentiality agreements
- Legal Compliance: When required by court order, government agencies, or applicable laws
- Emergency Situations: To protect safety of individuals or prevent fraud
- With Consent: When you explicitly authorize information sharing
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information:
- Physical Security: Secure storage of paper records in locked cabinets
- Digital Security: Encrypted data transmission and secure servers
- Access Controls: Limited access to authorized personnel only
- Regular Audits: Periodic review of security practices
- Staff Training: Regular privacy and security training for all team members
6. Data Retention
We retain personal information only as long as necessary for:
- Fulfilling the purposes outlined in this policy
- Complying with legal, accounting, and reporting requirements
- Resolving disputes and enforcing agreements
Retention Periods:
- Donor records: 7 years from last donation (as per Income Tax requirements)
- Beneficiary records: 5 years from last service provision
- Volunteer records: 3 years from last engagement
- Website data: 2 years from collection
7. Your Rights
Under applicable Indian laws, you have the right to:
7.1 Access and Correction
- Request access to your personal information
- Correct inaccurate or outdated information
- Update your communication preferences
7.2 Consent Management
- Withdraw consent for non-essential communications
- Opt-out of fundraising communications
- Request removal from mailing lists
7.3 Data Portability
- Request a copy of your data in accessible format
- Transfer data to another organization (where applicable)
7.4 Complaints
- File complaints about privacy practices
- Contact the appropriate Data Protection Authority
8. Cookies and Website Technology
Our website uses cookies to:
- Remember your preferences and settings
- Analyze website traffic and user behavior
- Improve website functionality
- Provide personalized content
Types of Cookies:
- Essential Cookies: Required for website functionality
- Analytics Cookies: Help us understand website usage
- Preference Cookies: Remember your settings and choices
You can control cookie settings through your browser preferences.
9. Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices of these third-party sites. We encourage you to review their privacy policies before providing any personal information.
10. Children’s Privacy
We do not knowingly collect personal information from children under 18 years of age without parental consent. If we become aware of such collection, we will take steps to delete the information promptly.
11. International Data Transfers
Personal information may be transferred to service providers located outside India. In such cases, we ensure appropriate safeguards are in place to protect your data in accordance with Indian privacy laws.
12. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. Material changes will be communicated through:
- Website notice for 30 days before implementation
- Email notification to registered users
- Updated effective date at the top of this policy
13. Donor Privacy Rights
As a donor, you have specific rights regarding your privacy:
13.1 Anonymity
- Request anonymous donations (subject to legal disclosure requirements)
- Opt-out of public recognition or acknowledgments
13.2 Communication Control
- Choose types and frequency of communications
- Unsubscribe from fundraising appeals
- Update contact preferences at any time
13.3 Information Access
- Request details about how your donations are used
- Access annual reports and financial statements
- Receive impact updates on supported programs
14. Compliance and Governance
14.1 Legal Compliance
This Privacy Policy complies with:
- Information Technology Act, 2000
- Information Technology (Reasonable Security Practices) Rules, 2011
- Income Tax Act, 1961 (for donation records)
- Foreign Contribution Regulation Act, 2010 (if applicable)
- Other relevant Indian privacy and data protection laws
14.2 Organizational Oversight
- Board of Trustees oversees privacy practices
- Regular internal audits of data handling procedures
- Staff training on privacy and confidentiality
- Incident response procedures for data breaches
15. Contact Information
For questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:
Precilla Charitable Trust
Privacy Officer: Vure Prameela
Address: Plot No. 146, Jaipur Colony, Behind D Mart, Annojiguda, Ghatkesar, Hyd.- 500092
Phone: [To be filled]
Email: precillacharitabletrust 2017@gmail.com
Website: https://www.precillacharitabletrust.com/
Response Time: We will respond to privacy-related inquiries within 30 days of receipt.
16. Grievance Redressal
If you have concerns about our privacy practices:
- Internal Resolution: Contact our Privacy Officer first
- Escalation: Raise concerns with our Board of Trustees
- External Authority: Contact appropriate regulatory bodies if unresolved
- Legal Recourse: Pursue legal remedies as available under Indian law
Acknowledgment: By using our services, making donations, or visiting our website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.
This Privacy Policy demonstrates Precilla Charitable Trust’s commitment to transparency, accountability, and respect for individual privacy rights in all our charitable activities.
